Title: Administrative Assistant Salary Range:Depends on education and experience
Classification: Fulltime, Nonexempt Reports To: Clinic Director
The administrative assistant provides advanced secretarial/clerical and administrative support for the Clinic Director and department operations. Job responsibilities are executed in support of the organization’s pro-life mission and vision and its Christian core beliefs and values.
- Receive and enter donations into donor management software (DMS) and transfer to QuickBooks. Ensure timely thank-you cards are sent to donors.
- Receive, enter and update donor information into DMS.
- Enter bills and payments in QuickBooks.
- Perform receptionist duties when required: answer phone, schedule client appointments, take messages, greet visitors, and provide information.
- Utilize DMS to update contact information for different sets of constituents such as vendors, churches, in-kind donors, volunteers, and sponsors.
- Generate mailing lists, labels, reports and merged documents using DMS, and merge functions in Microsoft applications.
- Assist with communications, including the planning and organization of bulk mailings.
- Assist in production of invitations, fliers and other materials requiring basic graphics and design/layout.
- Coordinate volunteers.
- Take charge of office calendar, to include scheduling meetings, performance evaluations, and appointments, and required tasks to include the timely review of all policies and procedures.
- Assist in the organization of files and recordkeeping.
- Assists with organizing special initiatives, programs, events, and perform tasks as needed to accomplish established objectives.
- Performs clerical duties and special projects as assigned by Clinic Director.
- A committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord, and a member in good standing of a local Christian church.
- Willingness and ability to share Christ’s love, compassion and mercy by word and example, and to share the gospel message of healing and reconciliation.
- Strong knowledge base, commitment and dedication to the sanctity of all human life.
- High School graduate (or equivalent).
- At least two years of experience in an administrative support role, preferably with a non-profit organization. Appropriate education may be accepted in place of experience.
- Accurate word processing/data entry skills including accurate typing speed of 50 words per minute required.
- Proficiency with Microsoft software (Word and Excel) and with QuickBooks required. Previous experience with donor management software preferred. Basic skills in graphic design preferred.
- Good interpersonal, verbal, and communication skills.
- Detail oriented and ability to multi-task.
- Exhibit good judgment, with a willingness to seek assistance when problems or situations are beyond their responsibility or knowledge.
- Willing to work some evenings and weekends.