Job Opportunity

Dakota Hope Clinic Administrative Assistant Job Application

Administrative Assistant Job Description

Title: Administrative Assistant Salary Range:Depends on education and experience

Classification: Fulltime, Nonexempt Reports To: Clinic Director

Summary

The administrative assistant provides advanced secretarial/clerical and administrative support for the Clinic Director and department operations. Job responsibilities are executed in support of the organization’s pro-life mission and vision and its Christian core beliefs and values.

Primary Responsibilities

  1. Receive and enter donations into donor management software (DMS) and transfer to QuickBooks.  Ensure timely thank-you cards are sent to donors.
  2. Receive, enter and update donor information into DMS.  
  3. Enter bills and payments in QuickBooks.
  4. Perform receptionist duties when required: answer phone, schedule client appointments, take messages, greet visitors, and provide information.
  5. Utilize DMS to update contact information for different sets of constituents such as vendors, churches, in-kind donors, volunteers, and sponsors.  
  6. Generate mailing lists, labels, reports and merged documents using DMS, and merge functions in Microsoft applications.  
  7. Assist with communications, including the planning and organization of bulk mailings.
  8. Assist in production of invitations, fliers and other materials requiring basic graphics and design/layout.
  9. Coordinate volunteers.
  10. Take charge of office calendar, to include scheduling meetings, performance evaluations, and appointments, and required tasks to include the timely review of all policies and procedures.  
  11. Assist in the organization of files and recordkeeping.    
  12. Assists with organizing special initiatives, programs, events, and perform tasks as needed to accomplish established objectives.
  13. Performs clerical duties and special projects as assigned by Clinic Director.

Requirements

  1. A committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord, and a member in good standing of a local Christian church.
  2. Willingness and ability to share Christ’s love, compassion and mercy by word and example, and to share the gospel message of healing and reconciliation.
  3. Strong knowledge base, commitment and dedication to the sanctity of all human life.
  4. High School graduate (or equivalent).
  5. At least two years of experience in an administrative support role, preferably with a non-profit organization. Appropriate education may be accepted in place of experience.
  6. Accurate word processing/data entry skills including accurate typing speed of 50 words per minute required.  
  7. Proficiency with Microsoft software (Word and Excel) and with QuickBooks required.  Previous experience with donor management software preferred.  Basic skills in graphic design preferred.
  8. Good interpersonal, verbal, and communication skills.
  9. Detail oriented and ability to multi-task.
  10. Exhibit good judgment, with a willingness to seek assistance when problems or situations are beyond their responsibility or knowledge.
  11. Willing to work some evenings and weekends.